Human Resources

All separations, including retirements, resignations, transfers, involuntary terminations and ended fixed-term appointments are processed in WorkLion. When a manager or an employee becomes aware that an individual is leaving his/her position (voluntarily or involuntarily), the separation process must be initiated in WorkLion: 

• Go to the WorkLion portal. 

• Select “Initiate Separation” from the Manager Tools dropdown menu. 

• Complete the form. 

• Attach the resignation/retirement letter, for voluntary separations. 

• Click Submit. 

The hiring manager will receive a request from Shared Services to complete and upload the Separation Checklist. Please refer to University policy HRG20 Separation and Transfer Protocol for more information.

Exit Interview Process

Project Overview

The Human Resources department (HR) is implementing an Exit Interview process for those employees separating from the COM voluntarily, effective immediately.  This initiative will allow HR the ability to assess the overall employee experience and identify opportunities to improve retention and engagement.

Instructions 

• Upon receipt of resignation/transfer/retirement notice manager will email the below memo to terminating employee. 

• Manager will continue to follow established process for Workday separation. 

Memo to Exiting Full-Time Staff

Dear Employee: 

You have communicated your intent to separate from your employment relationship with the College of Medicine.  Since each individual plays an important role in the makeup of who “We Are..”  – we will be sorry to see you go. 

May we ask you to kindly take a few minutes to provide information surrounding your decision to depart?  The information you provide will only be viewed by COM/HR and is considered to be confidential, in nature. Please click on this link to complete the survey. 

If you are interested in a personal Exit interview with one of our HR Consultants, please send an email to Mary McQuinn (mmz2@psu.edu) or Aleisha O’Connell (amo15@psu.edu). We would be pleased to speak with you. 

We wish you well and thank you for taking the time to help us improve the work experience! 

College of Medicine 
Human Resources Department 

Memo to Exiting Full-Time Faculty 

Dear Faculty Member: 

You have communicated your intent to separate from your employment relationship with the College of Medicine.  Since each individual plays an important role in the makeup of who “We Are..”  – we will be sorry to see you go. 

May we ask you to kindly take a few minutes to provide information surrounding your decision to depart?  The information you provide will only be viewed by COM/HR and is confidential, in nature. Please click on this link to complete the survey. 

If you are interested in a personal exit interview and are tenured or tenure line faculty, please contact Laura Carrel (luc3@psu.edu) the faculty exit interview representative.  For term employee, you can connect with one of our HR Consultants, please send an email to Mary McQuinn(mmz2@psu.edu) or Aleisha O’Connell (amo15@psu.edu).  We would be pleased to speak with you. 

We wish you well and thank you for taking the time to help us improve the work experience! 

College of Medicine 
Human Resources Department 

Outcome 

Human Resources will have increased data tracking ability and the capability to report on trends. Leadership can request aggregate data for their unit. 

General HR queries can be sent directly to HR Services via WorkLion. Each inquiry is assigned a number so that progress can be tracked online. 

1. Log in to the WorkLion portal.

2. Click Contact Us from the top menu. 

3. Under Submit an Inquiry, select the topic most closely related to your question from the “I Have a Question About” drop-down menu. Select “General Inquiry” if your topic is not listed. Select a sub-topic (or N/A) from the “Specifically” drop-down menu. 

4. In the Inquiry Details field, enter your question. 

5. Upload supporting documents, if desired. 

6. Hit Submit Request. 

You will receive an email from the WorkLion team when the inquiry has been received. A separate email will follow with an answer to your question (or requesting more information). 

Updating your office address and/or phone number in the Penn State Directory is easy.

Are you are changing buildings? Moving your office just down the hall? Transferring into the College of Medicine? If so, then you’ll want to make sure the Penn State Directory reflects your most current information.

Submit a WorkLion inquiry to initiate the process: 

1. Go to the WorkLion portal. 

2. Click Contact Us . 

3. Under Submit an Inquiry, select “General Inquiry” from the first drop-down menu. 

4. In the Inquiry Details field, enter the following information: 

   • your 9-digit Penn State ID number 

   • your full name 

   • your most recent office address: room number and building** 

   • your most recent office phone number with area code 

   • how you want your information to appear in the directory 

     • “Do not print in directory.” 

     • “Print office address and phone information only.” 

     • “Print both office and home addresses and phone numbers.” 

**If your new address is in Hershey, indicate the location in place of the building (e.g., Academic Support Building, Hershey, PA; or College of Medicine, 3rd Floor, C316, Hershey, PA).

For further assistance, please contact HR Shared Services by visiting WorkLion.psu.edu or calling 814-865-1473. 

Penn State uses the Work Number for a fast and secure way to provide proof of your employment or income. 

The Work Number simplifies the verification process and accelerates credit decisions through an online system available to verifiers 24 hours a day, 7 days a week. 

Penn State’s employer code is 16442. 

See how Employment Verification works.

Employment paths and how to progress your career at Penn State can be found on the Penn State Human Resources Your Career site.